Setup Gmail for access

  1. Go to http://mail.google.com/a/[your-domain-name] in a web browser
  2. Log in to your account.
  3. Release the Captcha lock and accept the terms
  4. Click Settings in upper right of window.
  5. Click Forwarding and POP/IMAP.
    • Select Enable POP for all mail
    • Select Enable IMAP
  6. Click Settings > Labs
    • check Enable Advanced IMAP Controls & click Save Changes

7. Click Settings > Labels

    • Uncheck Show in IMAP next to All Mail
    • Optional: uncheck Show in IMAP next to Follow up Misc & Priority

8. Sign Out and repeat for all new users



Apple Mail Setup

  1. Click Mail>Preferences….
  2. On the Accounts tab click the + button to add a new account.
  3. Fill in the new window with the following information:
    • Full Name: [your name]
    • Email Address: [your email address]
    • Password: [your password]
    • If given the option deselect the box next to ‘Automatically set up account‘
  4. Click Create.
  5. Fill in the following Incoming Mail Server information:
    • Account Type: Select IMAP
    • Description: [company name] Gmail
    • Incoming Mail Server: Change this to imap.gmail.com
    • User Name: [your email address]
    • Password: [your password]
  6. Click Continue.
  7. Enter the following Outgoing Mail Server information:
    • Description: [company name] Gmail
    • Outgoing Mail Server: smtp.gmail.com
    • Use Authentication: selected
    • Username: [your email address]
    • Password: [your password]
  8. Click Continue.
  9. Review your Account Summary and click Create.

  10. From the Mail menu click Preferences>Accounts>Mailbox Behaviors

      Drafts:
      Store draft messages on the server > Uncheck

      Sent:
      Store sent messages on the server > Uncheck

      Junk:
      Store junk messages on the server > Uncheck
      Delete junk messages when > Never

      Trash:
      Move deleted messages to the Trash mailbox > Check
      Store deleted messages on the server >Uncheck

    Under Account Information>Outgoing Mail Server select Edit Server List…
    Select the Gmail server click Advanced Select Use Custom Port and enter 587 and click OK
    Go to the same location and re-enter the password.
    Close the Preferences window.

  11. In Mail Select Sent Mail under [Gmail] and then Mailbox menu >Use this Mailbox for>Sent


iCal Setup – Optional as Web Interface is Recommended

  1. Open iCal
  2. iCal > Preferences > Accounts and click +
  3. Account Type should be CalDAV

4. Select the account and set the description to [company name]


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